This role is for a resourceful, adaptable and organised EA who is comfortable working with a small team of senior individuals with different working styles and demanding roles. Priorities include:
Developing a strong working relationship with the Board VPs, quickly understanding their roles and responsibilities, their personal styles and approaches as well as the company’s culture
Managing complex diary management across multiple time zones
Planning and managing complex travel arrangements with awareness of VPs’ priorities and preferences
Proactively planning and following up from key meetings
Acting as an effective and appropriate conduit of information and communication between the VPs and the wider team of colleagues, appropriately representing the VPs’ voices and messaging
Working as part of a small team of administrative staff in London and as part of the global operations team, managing key internal Board or VP-related events and assisting other VPs and senior team members during periods of staff absence.
Essential Requirements
University educated with a degree, or equivalent educational achievement
Prior PA or EA experience, ideally in a professional services environment but certainly with highly educated professional colleagues
Excellent written and oral communication skills with fluent written English
Excellent organisation skills and attention to detail
Self-motivated and well organised; constantly thinking ahead
Able to manage multiple activities for different people under time pressure; able to flex to different working styles and personalities
Calm, personable and diplomatic
Able to balance high levels of discretion with a warm, trusting and collaborative style
Desirable Requirements
Fluent in one of our business languages (any modern European language or Arabic)
Prior use of Salesforce applications