Overview:
The Data Protection and Information Assets (DPIA) team works with a diverse range of business areas across core Scottish Government to provide guidance and advice on data protection issues.
It also provides guidance to Information Asset Owners (Deputy Directors) to help them and their staff safeguard information in their care.
As part of this role we can offer the successful candidate development opportunities, such undertaking a BCS Foundation Certificate in Data Protection.
Responsibilities:
- Monitoring of team mailbox, adding to/processing on the service management tool and allocation of incoming correspondence and filing.
- Assisting in the organisation and management of high volume mailings to internal and external contacts.
- Preparation of documents for release in data subject rights requests, including filing, scanning and uploading to Objective Connect.
- Assisting business areas in maintaining accurate entries on the Information Asset Register and undertake quality assurance checks.
- Run data protection eLearning reports and respond to eLearning reminders.
- Providing secretariat support for quarterly practitioner networks and regular training sessions hosted by the team, including preparing documents and handouts, minute taking, booking facilities, and sending invitations and managing responses.
- Acting as Information Management Support Officer (IMSO) for the team. – As and when there may also be an opportunity to work with other teams in iTECS.
Competencies
Team work
Information Management
Communications and engagement
self-awareness
Essential Criteria & Qualifications:
No specific qualifications required.
Essential Criteria
1. Administrative and organisational skills.
2. Time management and ability to organise and prioritise workload.
3. Strong communication skills when contacting people across SG and members of the public.
4. Good IT skills with a knowledge of MS packages, and SG systems such as eRDM.
Diversity/Disability
We are committed to increasing the diversity of staff. We will develop all our staff, and positively value different perspectives and skills. We want to make full use of these on our work. We especially welcome applications from the minority ethnic and disabled community since these groups are under-represented at present.
To apply, you must fully complete and submit an online application via this website before the closing date.
For futher information on this post please review the Person Specification below.
Person Specification
To learn more about this opportunity, please contact Heather Maclean at heather.maclean@gov.scot
The Scottish Government is a diverse and inclusive workplace and we want to help you demonstrate your full potential whatever type of assessment is used. If you require any adjustments to our recruitment process, please let us know via ScottishGovernmentrecruitment@gov.scot
As part of any recruitment process, Scottish Government and associated public bodies collects and processes personal data relating to job applicants and applicants for public appointments.
Personal information you provide in the recruitment process will be made available to Scottish Government and our additional data processors.