Job Description
Job title:
Financial Admin
Department:
Burns Retail and Hospitality Ltd.
Contract:
Permanent Full Time Employment Contract.
Hours:
Basic contract of 37.5 hours over 5 days.
- Between Monday and Friday.
- 7.5 hours per day.
- 30 minute lunch break.
Accountable to:
Leon Burns (Managing Director Burns Retail and Hospitality Ltd)
Salary:
Negotiable with a generous benefits package.
How to Apply:
Please send your CV and cover letter to Luke Thomas (HR Manager) via email on luke@burnspet.co.uk
Closing Date:
31stJuly 2023 at 5pm.
Job Summary
The main focus of the role will be to provide administrative support in Financial Management of Burns Retail and Hospitality Ltd. The ideal candidate will have excellent organisation skills, forensic attention to detail and have extensive knowledge of accounting principles and practices. Previous experience in a similar finance role is essential.
The role will also provide support for general administration as required by the management team. This will include monitoring various databases, ensuring accurate record keeping in line with the business’ needs. This will be covering aspects of Human Resources, Health and safety documentation and support in administering a property portfolio.
A positive and fully flexible approach to work is essential to the role including additional hours as required.
Financial Administrative tasks will include:
- Managing the business accounts email address.
- Processing purchase invoices accurately to the correct code and department.
- Reconciling daily sales from the various profit centres. Retail and Hospitality shops and café,
- Reconciling the bank account and petty cash accounts.
- Creating rental invoices for properties.
- Keeping the accountancy system up to date so reports can be readily available for management to make strategic decisions.
- Running the quarterly VAT returns from the accountancy software and send for review before submission.
- Maintaining the fixed asset register monthly.
- Collating payroll information from management and send to payroll provider for processing.
- Company payment runs including purchase ledger, payroll, pension and HMRC payments.
- Dealing with cash handling where necessary.
- Dealing with petty cash requests (e.g. for staff travel). ensuring the cash allocation is correct and the receipts match the records.
- Monitoring and reporting on financial discrepancies to management.
General Administrative Duties
- Manage diaries and calendars, book appointments and issue reminders.
- Maintain an organised electronic and physical filing system, regularly review and organise documents including policies in compliance with GDPR.
- Ensure that risk assessments and various safety checks are kept up to date and compliant with industry standards.
- Attend meetings as required to support with minute taking; write detailed and accurate follow-up reports.
- Update holiday spreadsheets for management as and when needed.
Operational
- Developing external relationships with appropriate contacts.
- Timely and accurate administration on various systems.
- Prioritise workload, work with tight deadlines.
Professional Development
- Ensure compliance with relevant financial legislation and restrictions; remain informed on statutory amendments and update our policies and procedures accordingly.
Health and Safety
- Maintain a high standard of housekeeping within the workplace.
- Comply with relevant legislation and restrictions.
- Support with maintaining accurate records to ensure safe work practices are followed.
You will also be required to carry out any other duties which may be reasonably required of you.
Person Specification
Core Competencies
Description
Essential / Desirable
Employment
Experience
Previous experience in a related Financial Administrate role.
Essential.
Knowledge and Understanding
Formal qualification in Accountancy (AAT)
Desirable
Job Specific
Skills
Competent to use Microsoft Office packages
(e.g. Outlook, Word, Excel).
A high standard of literacy and numeracy.
Full UK driving licence.
All Essential.
Personal
Qualities
Strong communication and interpersonal skills; respecting the private and confidential nature of this role.
Confidence to liaise with people at all organisational levels.
Organisational skills, attention to detail
and ability to multitask.
Demonstrate cultural awareness and respect for diversity and inclusion at all time in line with our company values.
All Essential
Job Type: Full-time
Salary: £23,000.00-£25,000.00 per year
Benefits:
- Company pension
- Employee discount
- Flexitime
- On-site parking
Schedule:
- Flexitime
- Monday to Friday
Ability to commute/relocate:
- Kidwelly, SA17 5AB: reliably commute or plan to relocate before starting work (required)
Work Location: In person
Application deadline: 31/07/2023
Apply
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