Detailed job description and main responsibilities
Provide comprehensive administration support to Therapy staff
Produces letters/documents, clinical papers and material for publication as required, from either audio, copy typing or shorthand. Creates correspondence as appropriate from predefined templates.
Contributes with the management and updating of the diaries of relevant staff, arranging appointments and meetings if required, locating suitable venue and informing attendees.
Assist with arranging and co-ordinating multidisciplinary team and departmental meetings.
Responsible for the tracking and retrieval of student information across the department as required.
Contribute to the production of departmental induction packs and standard operating procedures for staff where appropriate, working from defined guidelines.
Production and dissemination of staff communications such as newsletters, trust briefing reports.
Provide administration support to clinicians for course bookings and support the business unit with ensuring income for courses is captured.
Lead on collation of data relating to student activity within the department.
Support the Therapy Governance Support Lead with department intranet and internet maintenance.
Use judgement and initiative to prioritise the importance/urgency of particular requests within specialty defined guidelines.
To undertake other specialty specific duties in accordance with Trust policies and procedures.
Assist in dealing with incoming correspondence and facilitating prompt action on results/reports.
Assist in maintaining administrative systems/databases for data collection for use with audit purposes where appropriate.
Supporting recruiting managers with the recruitment processes from advert to appointment of staff – to include the processing of appointment and change forms and induction processes
Management of systems to support staff and students eg inputting of data
To support new staff.