Location: London, Holborn Gate
Working Pattern: Full time, 5 days office based
Purpose of the role:
We have an exciting opportunity for a receptionist to join our team! You'll be first point of contact for our busy office which comprises 3 PR agencies within the Accordience Group, (Grayling, Cirkle and CDR) ensuring every visitor, caller and team member receives a top-notch experience. Working alongside another receptionist and reporting into the Office Manager, we're looking for someone with a positive and can-do attitude who thrives in a busy environment where no 2 days are the same!
The day to day
- Welcoming clients and visitors and informing relevant parties of their arrival.
- Answering all switchboard calls in a timely and professional manner.
- As and when required, setting up meeting rooms, changing room layouts and ensuring they are kept tidy.
- Maintaining an accurate working record of room bookings
- Supporting with client events
- Arranging couriers & taxis and making other travel arrangements as and when needed
- Credit Card payments
- Keeping all office supplies/fridges/refreshments topped up and ordering further supplies where necessary.
- Ordering internal and client lunches
- General up-keep of the reception area and ensuring it stays tidy
- Ad-hoc admin support for all 3 agencies and supporting the office/facilities manager.
What will give you the edge
- Excellent, demonstrable organisational skills with a strong attention to detail
- Positive, solutions-orientated and self-motivated
- Reliable, trustworthy and consistent
- Strong written and verbal communications skills
- Pro-active self-starter with ability to use initiative
- Good team-player but also able to work independently and manage and prioritise own workload
- Previous office/receptionist experience is a bonus, but not a pre-requisite. If you don't have previous office experience, please include a cover letter detailing why you think you'd be a great fit for the role.
Our promises to you
- 25 days' holiday, increasing by one day every year up to 30 days.
- Duvet morning on your birthday
- Gifted time off over Christmas
- Flexible benefits platform where you are in complete control of what you receive. It could be anything from dental to gym membership, wellbeing initiatives, training, discount deals or simply a contribution to everyday bills and subscriptions (think Netflix, Amazon, Spotify etc!)
- Free breakfasts & weekly drinks in the office
- Regular team socials and early finish Fridays.
- An abundance of personal development opportunities, through our Grayling Advantage Academy (with courses ranging from writing, resilience, creativity and more)
- New business and employee referral bonuses.
- Cycle to work scheme
- Health & wellbeing programmes, including discounted gym membership
- Employee Assistance Programme offering a 24/7 confidential advice line
- Life insurance
Get to know us
Grayling is the UK's best-connected communications agency. With nine offices across the UK and 70 offices around the world, we create advantage for our clients through insight-led campaigns that deliver tangible results.
We're in the top 5 of Newsweek's 100 UK Most Loved Workplaces due to our open and supportive environment and were 'Highly Commended' in the large consultancy of the year category in the 2022 PR Week awards. We're a sociable bunch and life at Grayling will offer you a whole host of benefits including 4pm Friday finishes, hybrid working, regular training workshops and regular socials – not to mention the opportunity to work across award winning global campaigns!
We are proudly part of Accordience. Accordience is an international public relations, public affairs, financial and corporate communications group – made up of Grayling, Citigate Dewe Rogerson (CDR), Red and Cirkle. Together, we have c.1,000 employees and operations in 30 countries.
We believe diversity is strength. Our commitment at Grayling is to combine our employees' unique backgrounds, perspectives and experiences to build a more diverse and inclusive organization that represents all of us and the businesses we work with. We encourage applications from people of all backgrounds and will give fair consideration to all applicants regardless of age, gender identity, ethnicity, religion or belief, sexual orientation, family or parental status, neurodiversity and disability status.
We are a Disability Confident Committed employer and will be very happy to provide any reasonable adjustments during our application and interview process. For any advice or assistance please contact lucy.southall@grayling.com
Don't meet every job requirement? That's okay! Our company is dedicated to building a diverse, inclusive, and authentic workplace. If you're excited about this role, but your experience doesn't perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others.