UPP currently has an exciting opportunity for a Receptionist to join our team. This is a fix term contract working 37.5 hrs a week.
The Receptionist will operate the Reception desk and switchboard as well as a computerised system that controls a real time helpdesk to monitor reactive and planned maintenance work. They will also be required to assist in the recording of planned and statutory maintenance, procurement of goods, purchase requisitions, receipts of requisitions, administration of invoices and personnel records.
Location: Peverell Hall, Clifton Campus Clifton Lane, NG11 8NS
Hours: 37.5 hrs hours per week from Mon to Friday.
The role:
Reception and General Office Duties
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Provide a Reception service to the offices, keeping records of all visitors, contractors and issue of keys
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Liaise, as necessary, with the university client, sub-contractors, UPP RSL staff and residents
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Assist the relevant manager(s) in the co-ordination of all on-site activities and day to day administration
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Operate a computer based property management database monitoring all reactive work and planned maintenance
Procurement
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Assist in procurement of goods and services via the UPP RSL purchase system
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Source potential suppliers, obtaining and inputting their details on the database
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Produce purchase orders for goods and services
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Receipt purchase orders, processing and invoices and submitting them for authorisation
Record Keeping
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Assist in maintaining all technical and statutory records
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Assist in maintaining all personnel records held on site
Other
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Undertake training as required
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Be prepared to work additional hours, as and when the need arises, especially during the main student arrival and departure weekends
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Other duties as commensurate with the post
We are a team of people with energy, pace and passion; if that sounds like you, apply now. For details of the full job description.