Company Description
Visa is a world leader in digital payments, facilitating more than 215 billion payments transactions between consumers, merchants, financial institutions and government entities across more than 200 countries and territories each year. Our mission is to connect the world through the most innovative, convenient, reliable and secure payments network, enabling individuals, businesses and economies to thrive.
When you join Visa, you join a culture of purpose and belonging – where your growth is priority, your identity is embraced, and the work you do matters. We believe that economies that include everyone everywhere, uplift everyone everywhere. Your work will have a direct impact on billions of people around the world – helping unlock financial access to enable the future of money movement.
Join Visa: A Network Working for Everyone.
Job Description
The Executive Assistant will support to Global Data Office leaders based in the London office:
1) The Vice President of Global Data Policy & Governance; and
2) The Vice President of Global Data Solutions – Head of Europe
Key elements of the role are described below.
Calendar management
Exceptional organizational skills
Independent good judgement in prioritization of meeting
Forward planning and proactivity in identifying and resolving conflicts
Communications and team support
Ability to filter high volumes of information and identify key issues to communicate to supported execs
Strong written communications skills with the ability to communicate effectively across all levels and job families in the organization
Strong interpersonal skills to rapidly develop relationships of trust across the supported teams and more broadly
Travel, budget, expenses, and logistics
Flawless organization of travel arrangements for supported execs
Understanding of budget and ability to collate, submit, and manage expenses
Enthusiasm for organizing team social events
Calendar Management
Including, but not limited to: populating calendar contents and ensuring meeting agendas are prepared in advance of meeting, and follow up meetings are booked
Demonstrate flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes
Able to aggregate and dispatch on action items following a task meeting
Experienced in prioritizing needs (emails, calls, meetings), sensitive matters, and managing information flow
Confident acting as the point of contact, screening calls, and taking detailed messages
Screen incoming calls and correspondence and respond independently when possible.
Professional and diplomatic, with exceptional interpersonal skills
Proactive in planning and forward thinking, clear on actions taken and those that face delays
Manage multiple distribution lists and key groups
Budget Management (AOP season, monthly deadline approvals)
Mid and End of Year Reviews, Calibration, etc.
Etc.
Financial Management
“Visaversary” Calendar
Gift purchases
Fluent in budget management, quarterly deadlines, financial reporting and contract basics
Confident negotiating and problem solving with external partners and suppliers
Experience with internal audits and best practices
Supporting key team initiatives, playing a part as a project coordinator.
Duties may include: support with expanded staff meetings, meeting logistics (both internal and external), presentations, management of shared team information and resources on intranet/portals/Teams
Travel & Logistics
Proficient in organizing air, ground transportation, accommodations, market office and travel logistics
Overseeing the necessary travel Visa, vaccination, and border/customs entry documents and requirements confirmed in advance
Arranging catering and meal planning for individuals and groups
Able to prepare support requests and triage for VP to arrive at a Visa office and have the necessary support for space, meetings, documents, meals, etc
Technical Support
Liaise with Helpdesk
Anticipate needs and mitigate prior to issues arising or escalating
Act as remote office manager, equipping VP’s remote office with supplies – as needed
Communications & Administrative Management
Clear and ongoing, responsive communication with VPs on relevant updates, obstacles faced, and developments with impacts and the solutions to overcome
Exceptional records management and filing systems for historical reference and speedy retrieval
Able to rapidly transpose handwritten notes into Word, Excel, and PowerPoint
Confident gathering, organizing, and formatting materials in advance of meetings
Experienced with using templates, formatting guidelines, and corporate standards
Confident operating with internal compliance and internal policies
Responsible for onboarding new direct reports to the team
Responsible for Team Organizational Charts
Experience drafting basic correspondence letters of thanks and outreach
Ability to research, compose summaries, and preparing reports
Internal Leadership
Client Support
Qualifications
Demonstrated and sustained record of exceptional organizational and time management skills as well as the ability to multi-task
Values and exhibits confidentiality and discretion
Able to meet tight deadlines and work calmly under pressure
Established track record working cross-functionally, ideally a past role in a matrixed organization
Self-motivated, self-starter who is able to work with little supervision.
Can triage and manage competing priorities, without neglecting important, but not urgent items in seasons of high volume or significant change
Skilled at managing expectations and anticipating needs
Seeking a technologically savvy individual with an above-average fluency in excel, SharePoint, Teams, and PowerPoint
Seeking a candidate with an established record handling confidential and sensitive items with discretion
Able to problem-solve and independently overcome obstacles for informed decision making
Additional Information
Visa is an EEO Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law.