JOB DESCRIPTION
This is an opportunity for an experienced Executive Assistant to be responsible for the co-ordination of the Asset Management Administrative Assistants in London, to provide support, guidance, and be a voice across the population. This role will be in conjunction with core administrative assistant responsibilities. The individual will report into AM Finance & Business Management. This will also provide an opportunity for the successful candidate to develop their Business Management skills.
Job responsibilities:
- Manage admin coverage, including admin support ratios, temporary coverage needs, workload monitoring and rebalancing in partnership with admin managers, admins and the F&BM Team
- Manage recruitment process for any new admin roles
- Support, coach and motivate the AM admin population
- Maintain strong partnership with key stakeholders
- Partner closely with senior leaders in the business to gather any feedback and support administrative needs, including the execution and coordination of office management needs
- Act as an advocate for the administrative staff needs
- Drive talent and career management for the population
- Perform an array of administrative functions requiring confidentiality, initiative and sound decision making for the executive, their team of managers, and other stakeholders
- Provide high-level administrative support by performing clerical functions such as;
- Preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings
- Gatekeeper of all contact with the public, clients and staff coming through the executive’s office
- Manage extensive and complex calendar for Senior Executive in a fast paced and dynamic environment
- Arrange and maintain travel plans and itineraries for both international and domestic travel
Required qualifications, capabilities, and skills:
- 5+ years of demonstrated related experience
- Prior experience in an Investment Banking or Financial Services organization is preferred
- Strong verbal and written communication skills
- Strong and independent problem-solving skills, a strategic mindset
- Customer Service / Client facing experience
- Excellent relationship building skills with the ability to listen well and influence others
- A self-starter who is organized and consistently meets deliverables
ABOUT US
J.P. Morgan is a global leader in financial services, providing strategic advice and products to the world’s most prominent corporations, governments, wealthy individuals and institutional investors. Our first-class business in a first-class way approach to serving clients drives everything we do. We strive to build trusted, long-term partnerships to help our clients achieve their business objectives.
We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. In accordance with applicable law, we make reasonable accommodations for applicants’ and employees’ religious practices and beliefs, as well as any mental health or physical disability needs.
ABOUT THE TEAM
J.P. Morgan Asset & Wealth Management delivers industry-leading investment management and private banking solutions. Asset Management provides individuals, advisors and institutions with strategies and expertise that span the full spectrum of asset classes through our global network of investment professionals. Wealth Management helps individuals, families and foundations take a more intentional approach to their wealth or finances to better define, focus and realize their goals.