We are seeking an Office Administrator & Receptionist in our London Victoria office. In this new role you will help provide an amazing experience for colleagues and visitors to the office. You will form an integral part of our onsite team and will get the chance to take ownership, be creative and shape things in the way that you want too.
Most important to us is that you have a friendly and positive attitude, a willingness to turn your attention to whatever is required and have a desire to get things done! In return you will get the opportunity to work in a great environment, with a friendly and supportive team, you will also be gaining skills and playing an important role for one the most innovative and exciting companies in the world and be an integral part of our continuing success story. This is a perfect role for someone to develop and grow their employment skills.
-
First point of contact for all colleagues, guests, visitors and clients to the building, providing an exceptional standard of service and experience.
- Organising refreshments and where appropriate food for senior colleagues, meetings and events (hot drinks, breakfasts, lunches, snacks etc).
-
Support with booking meeting rooms, ensuring rooms are prepped and ready prior to every meeting.
-
Effectively dealing with any office related questions and queries from colleagues and visitors to the office.
-
Support the running of the physical office and all associated areas, making sure that they are always kept in the best possible order, liaising with cleaners, facilities, engineers, and other departments as deemed necessary. Making suggestions for any improvements.
- Manage all inbound and outbound post and deliveries to the office, liaising with internal stakeholders and building security.
-
Coordinate office supplies, including stationary, food and beverage supplies to ensure we have sufficient offerings for colleagues and visitors.
-
Coordinate the Access Cards process for new starters and leavers, arranging replacement cards as necessary.
-
Support with administration, organisation and coordination of company events such as meetings, conferences and socials.
-
Where appropriate, reporting of accidents or incidents. Managing first aid provisions on site and acting as fire warden.
-
Any other duties as deemed necessary to support the client, customer or colleagues.
-
Fire Warden and First Aid training will be provided and the role will include arranging all relevant training for colleagues that support these roles.
-
A willingness and can-do attitude to getting things done, no job is too small or too much trouble for..
-
A positive and engaging personality, you will thrive on provisioning a great experience.
-
Previous experience in delivering exceptional customer service is preferred.
-
Innovative and creative, and enjoying using your own initiative.
-
Excellent command of the English language, both verbal and written.
-
Experience of using Microsoft Office, PowerPoint and Excel essential.
-
Willingness to be based from the office 5 days per week (Monday to Friday).