Job Description
Administrator – Fixed Term Contract until 31st March 2024
Location: The Priory, Canaan Lane, Morningside, Edinburgh, EH10 4SG
Reference: HO10/HRA
Salary: £25,030.23
Hours: 37
Ark is looking for an experienced administrator to join us as an HR Assistant. The purpose of this role is to provide a comprehensive and professional administrative service within the People & Organisational Development team.
A large focus of the role involves managing the employee journey in terms of recruitment & selection, changes in their terms & conditions along with absence management and monitoring.
Your daily workload will include but is not limited to:
- Creating and issuing standard HR letters using the existing templates;
- Monitoring email inboxes and responding to emails, seeking advice from the wider team where required;
- Completing pre-employment checks following the Ark recruitment process including obtaining references, checking ID & Right to Work, completing Disclosure checks and keeping the Candidates in Progress monitoring spreadsheet up to date;
- Updating employees details and employment terms & conditions accurately in the HR system following the appropriate guide;
- Requesting absence spreadsheets from managers and inputting the absence onto the HR system;
- Running reports from the HR system (e.g. staff lists, new start reports & absence) using the appropriate guides;
- Formatting reports in Excel using the appropriate guides;
- Updating the visa monitoring spreadsheet and issuing reminders to line managers and the HR team in line with the visa monitoring guidelines.
For a full list of duties you can view the full job outline on Arks website.
We are ideally looking for someone with a methodical & thorough approach to data entry and a background working in an administrative role with solid technical skills. As well as having the ability to build effective relationships and demonstrate professional communication skills at all levels throughout the business.
As with all of our head office roles, we exist to support Ark’s mission. Ark is a major provider of Housing, Care and Support to people with long term and enduring conditions such as learning disability, mental health issues, dementia and autism. Our aim is to ensure that those who use our services get the very best out of Ark to enable them to live a good life.
If you have excellent administration, excel and troubleshooting skills with ability to communicate effectively with strong teamwork and interpersonal skills then we would love to hear from you.
To apply please visit our website at: www.arkha.org.uk/work-with-us
Closing date for applications is Thursday 21st September 2023 at 5pm.
Interviews to be held in person on Tuesday 26th September 2023.
Working towards equal opportunities and a diverse workforce
Scottish Charity No. SCO15694
Job ID: HO10/HRA
Job Types: Full-time, Fixed term contract
Contract length: 6 months
Salary: £25,030.23 per year
Benefits:
- Casual dress
- Flexitime
- Free parking
- On-site parking
- Transport links
Schedule:
- Flexitime
- Monday to Friday
- No weekends
Work Location: Hybrid remote in Edinburgh
Reference ID: HO10/HRA
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